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Bureau of Fleet & Facilities

Service Area Summaries > City Operations > Bureau of Fleet & Facilities -- 19 pages · pp. 419-437 ↗

Intro (~1,756 tokens, spilled to sibling files): pp. 419-422 · PDF ↗

Contents

Section PDF pages Description
[doc] Maintenance and Repair pp. 423-424 ↗ CityFleet's Maintenance and Repair program manages 3,600+ fleet units across 150 vehicle classes through Garage Operations at six city facilities with 24/7 emergency response. FY 2026-27 budget totals $75.3M in revenues ($74.5M internal) and $57.1M in expenses, including $31.1M capital outlay. The program is transitioning from Kerby Garage to Cutter Garage as its primary maintenance facility, with workflow restructuring and staff reclassification planned.
[doc] New and Replacement Acqs pp. 425-427 ↗ The Bureau of Fleet & Facilities' New and Replacement Acquisitions program manages Portland's 3,600+ vehicle fleet with a FY 2026-27 proposed budget of $81.5M. Capital outlay declines sharply to $18M from $56.5M in the prior revised budget. The program is consolidating all CityFleet operations from Kerby Garage to Cutter Garage while executing a major electric vehicle transition funded by Portland Community Energy Fund grants. Key functions include vehicle acquisition and disposition, parts management, fueling, vendor management, and fleet decarbonization support.
[doc] Operations and Maintenance pp. 428-429 ↗ Operations & Maintenance (O&M) within the Bureau of Fleet & Facilities is responsible for maintaining, repairing, and operating city facilities including fire/life safety systems, elevators, generators, and automated controls. They manage contracted services (janitorial, landscaping, pest management) and provide facility support for occupant use and emergency response. FY 2026-27 revenue totals $54.95M (primarily internal), with expenses of $22.78M focused on external materials/services ($12.7M) and personnel ($5.91M). No significant changes are planned.
[doc] Planning and Portfolio Management. pp. 430-431 ↗ Planning & Portfolio Management develops long-term facility investment plans and manages BFF's commercial properties. The FY 2026-27 proposed budget totals $7.2M in revenues and $11.3M in expenses, with a significant shift toward internal revenues ($6.9M) and external materials/services costs ($10.4M). No significant program changes are planned.
[doc] Project Management pp. 432-433 ↗ The Capital Projects program manages all capital projects for Bureau of Fleet & Facilities properties, including new construction, renovations, maintenance, space planning, tenant improvements, furniture programs, ADA accommodations, and energy management. The program received $9.27M in internal revenues for 2026-27, with total expenses of $20.36M, primarily driven by capital outlay of $16.5M. Key metrics track completion timelines and budgets for large projects, plus energy use intensity. No significant changes are planned.
[doc] Support Services pp. 434-435 ↗ The Bureau of Fleet & Facilities' Support Services division manages Facilities Services, which operates 17 major City facilities and handles real property transactions. FY 2026-27 shows significant revenue declines: external revenues dropping to $1.9M and internal revenues to $40.7M (from $71.7M prior year). The division tracks performance via O&M costs, work order turnaround times, and capital project metrics. Equity initiatives include ADA compliance, a Maintenance Technician Apprenticeship program, and workforce development partnership with Portland Community College using Portland Clean Energy Fund dollars.
[doc] Vehicle Pool pp. 436-437 ↗ The Vehicle Pool is a CityFleet-operated motor pool offering electric and plug-in hybrid vehicles to city employees. It supports Portland's Climate Action Plan and Electric Vehicle Strategy by reducing carbon emissions from city operations. The 2026-27 proposed budget totals $211,258 in program expenses with $66,937 in internal revenues. No significant changes are planned.

See also