New and Replacement Acqs

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Breadcrumb: Service Area Summaries > City Operations > Bureau of Fleet & Facilities > New and Replacement Acqs

City of Portland Fiscal Year 2026-27 Proposed Budget City Operations > Bureau of Fleet & Facilities > New and Replacement Acqs New and Replacement Acqs Budget Revenues by Fund 2023-24 Actuals 2024-25 Actuals 2025-26 Revised Budget 2026-27 Proposed External Revenues $675,288 $1,002,004 $17,227,461 $11,190,150 CityFleet Operating $675,288 $1,002,886 $305,133 $4,196,535 Fund Grants Fund $0 ($882) $0 $0 PDX Clean Energy Community Benefits $0 $0 $16,922,328 $6,993,615 Fund Internal Revenues $65,933,133 $70,686,817 $75,050,914 $70,312,078 CityFleet Operating $65,933,133 $70,686,817 $75,050,914 $70,312,078 Fund Grand Total $66,608,421 $71,688,821 $92,278,375 $81,502,228 Program Expenses by Major Object Program expenses only include personnel, internal materials and services, external materials and services, and capital. 2023-24 Actuals 2024-25 Actuals 2025-26 Revised Budget 2026-27 Proposed Capital Outlay $1,770,608 $5,835,258 $56,460,171 $18,025,399 External Materials and $3,771,074 $6,400,959 $13,939,379 $14,272,446 Services Internal Materials and ($150,900) $9,014 $1,670,602 $1,181,215 Services Personnel $1,263,710 $1,878,637 $3,739,971 $3,932,184 Grand Total $6,654,492 $14,123,870 $75,810,123 $37,411,244 Program Description and Goals CityFleet's Business Operations group is responsible for the strategic leadership of CityFleet business operations and providing analytical, technical, and administrative support to the organization. Business Operations also provided acquisitions, parts 425

City of Portland Fiscal Year 2026-27 Proposed Budget management, fueling, and vendor management services for the City's fleet of over 3,600 vehicles and pieces of specialized equipment, and analytical and technical support to Bureau partners and the City at large for green fleet/decarbonization conversion activities. As CityFleet's administrative staff are housed within its Business Operations team, Business Operations is responsible for the strategic leadership of all CityFleet departments. The following performance metrics track CityFleet's overall performance. Strategic, Operational, and Cost Management Performance Metrics • Average Fleet availability (%) • Percentage of sedans that are electric or plug-in hybrid (%) • Cost per mile ($) – not a budget-level metric • Preventive maintenance compliance (% of on-time PMs) – not a budget-level metric • Preventive maintenance turnaround time (days) – not a budget-level metric • Repair turnaround time (days) – not a budget-level metric • Average vehicle acquisition time (days) – not a budget-level metric Services Provided by CityFleet's Administration Staff • Executive and operational support for the CityFleet organization includes strategic and annual planning; performance reporting; technology and data governance support; administrative support for CityFleet programs; and emergency event management. Business Operations' administrative team oversees: • Strategic and annual planning • Performance reporting • Technology and data governance oversight • Emergency management leadership • Oversight of all personnel matters • Primary point of contact on complex customer needs • Customer service level agreement management Business Operations' remaining departments oversee: • Vehicle acquisitions and dispositions • Vehicle upfitting • Parts management • Fuel program management • General contract management • Oversight of the City's green fleet transition Services Equity Impacts CityFleet demonstrates its commitment to equity through compliance with all applicable laws and policies governing contract management of vendors. CityFleet is also engaged in a major workforce development program with Portland Community College, leveraging PCEF dollars, focused on ensuring strong community access to technical education in the fleet maintenance field, including technical education in electric vehicle maintenance. Changes to Program 426

City of Portland Fiscal Year 2026-27 Proposed Budget In FY 2024-25 and FY 2025-26, CityFleet moved its headquarters from the Kerby Garage to a new location in the Cutter Garage complex. In FY 2026-27, all remaining CityFleet operations at Kerby will also move to Cutter, which is replacing Kerby as CityFleet's primary maintenance facility. To prepare for this transition, CityFleet is overhauling its garage operations workflows and reclassifying some staff to allow for enhanced work efficiency and customer service. In addition, CityFleet is engaged in a substantial transition to electric vehicles, thanks to Portland Community Energy Fund (PCEF) grant dollars, which has expanded the number of staff focused on this work. 427

Parent: Bureau of Fleet & Facilities · PDF: pp. 425-427 ↗