Bureau of Fleet & Facilities -- Intro

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City of Portland Fiscal Year 2026-27 Proposed Budget City Operations > Bureau of Fleet & Facilities Bureau of Fleet & Facilities Budget Revenues by Major Object 2023-24 Actuals 2024-25 Actuals 2025-26 Revised Budget 2026-27 Proposed External Revenues Bond & Note Proceeds $0 $0 $40,253,187 $0 Charges for Services $345,577 $426,247 $329,129 $295,471 Intergovernmental $1,155,586 $1,777,907 $744,623 $1,667,541 Miscellaneous $5,995,049 $6,840,895 $3,105,230 $5,284,526 Miscellaneous Fund $0 $0 $17,152,165 $6,993,615 Allocation Internal Revenues Beginning Fund Balance $101,745,284 $116,093,187 $107,186,390 $108,028,775 Fund Transfers - $7,570,375 $2,423,235 $631,384 $641,202 Revenue Interagency Revenue $104,102,172 $107,424,016 $136,239,696 $148,041,174 Grand Total $220,914,044 $234,985,486 $305,641,804 $270,952,304 Expenses Expenses by Major Object 2023-24 Actuals 2024-25 Actuals 2025-26 Revised Budget 2026-27 Proposed Bureau Expense $91,094,785 $111,101,155 $193,679,109 $153,483,456 Personnel $17,490,540 $19,009,191 $25,671,560 $26,448,033 External Materials and $44,052,093 $48,004,195 $48,785,052 $49,105,785 Services Internal Materials and $11,098,970 $11,130,647 $11,472,009 $12,301,072 Services Capital Outlay $18,453,183 $32,957,122 $107,750,488 $65,628,566 Fund Expense $16,257,186 $22,433,030 $111,962,695 $117,468,848 Debt Service $12,614,103 $12,662,177 $16,397,150 $15,630,617 Contingency $0 $0 $91,120,596 $97,097,376 419

City of Portland Fiscal Year 2026-27 Proposed Budget 2023-24 Actuals 2024-25 Actuals 2025-26 Revised Budget 2026-27 Proposed Fund Transfers - $3,643,083 $9,770,853 $4,444,949 $4,740,855 Expense Unappropriated $116,093,187 $107,226,990 $0 $0 Ending Fund Balance $116,093,187 $107,226,990 $0 $0 Grand Total $223,445,158 $240,761,175 $305,641,804 $270,952,304 Expenses by Program Offer 2023-24 Actuals 2024-25 Actuals 2025-26 Revised Budget 2026-27 Proposed Debt Management $11,100,850 $11,111,600 $0 $0 Fuel Management $41,073 $46,977 $0 $0 Maintenance & Repair $122,773 $123,847 $0 $0 Maintenance and Repair $29,186,961 $31,944,194 $75,195,269 $78,158,568 New & Replacement $15,443,957 $19,087,925 $0 $0 Acquisitions New and Replacement $51,452,484 $59,875,493 $101,741,932 $78,497,150 Acqs Operations and $21,029,951 $17,461,322 $32,676,157 $33,547,434 Maintenance Planning and Portfolio $5,138,934 $4,271,031 $7,185,982 $11,273,640 Management Project Management $7,517,363 $18,389,190 $68,548,446 $65,062,281 Security $3,351,751 $3,596,358 $0 $0 Support Services $78,969,567 $74,771,445 $20,095,060 $4,197,773 Vehicle Pool $89,494 $81,793 $198,958 $215,458 Workforce Recruitment $0 $0 $0 $0 Training Grand Total $223,445,158 $240,761,175 $305,641,804 $270,952,304 Positions - FY 2026-27 Proposed Budget FTE Analyst II - CPPW 1.0 Analyst III - CPPW 1.0 Analyst IV 1.0 Auto Servicer 2.0 Business Systems Analyst I 1.0 Business Systems Analyst II 1.0 Capital Project Manager II 5.0 Capital Project Manager III 3.0 Capital Project Manager IV 2.0 420

City of Portland Fiscal Year 2026-27 Proposed Budget FTE Coordinator I (E) - CPPW 3.0 Coordinator I (NE) - CPPW 2.0 Coordinator II - CPPW 7.0 Coordinator III 1.0 Coordinator III - CPPW 7.0 Director II 1.0 Electrician 1.0 Engineer II 1.0 Facilities Maint Dispatch/Scheduler 2.0 Facilities Maintenance Specialist 6.0 Facilities Maintenance Technician 9.0 Facilities Worker 4.0 Instrument Technician 1.0 Maintenance Supervisor I - E 2.0 Manager I 3.0 Manager II 1.0 Manager III 1.0 Office Support Specialist II 3.0 Real Estate Portfolio Manager 1.0 Risk Specialist II 1.0 Storekeeper/Acquisition Specialist III 1.0 Storekeepr/Acquisition II:Auto Part Spec 4.0 Supervisor I - E 3.0 Supervisor II 3.0 Systems Analyst, Senior 2.0 Vehicle & Equipment Mechanic 50.0 Vehicle & Equipment Mechanic, Lead 2.0 Welder 2.0 Grand Total 141.0 Performance Performance Metrics - Fiscal Year FY 2022 - FY 2023 - FY 2024 - Program Offer Measure Polarity 23 24 25 Maintenance and Repair CityFleet: Average eet availability (%) Higher Is 94.0% 94.0% 95.0% Better New and Replacement CityFleet: Percentage of sedans that are electric or Higher Is 47.0% 51.0% 66.0% Acqs plug-in hybrid (%) Better 421

City of Portland Fiscal Year 2026-27 Proposed Budget FY 2022 - FY 2023 - FY 2024 - Program Offer Measure Polarity 23 24 25 Operations and Facilities: Change in average energy use intensity Lower Is 12.6% -4.3% -0.9% Maintenance over prior year average (%) Better Operations and Facilities: Average customer-requested work order Lower Is 24.0 24.7 36.0 Maintenance turnaround time (days) Better Operations and Facilities: Average operations and maintenance cost Lower Is $10.8 $9.7 $15.8 Maintenance per square foot ($) Better Project Management Facilities: Large capital projects completed on time Higher Is 80.0% 80.0% 100.0% (%) Better Project Management Facilities: Large capital projects completed under Higher Is 90.0% 100.0% 100.0% budget (%) Better Overview The Bureau of Fleet and Facilities is the backbone of operational support to all City bureaus by delivering comprehensive fleet and facility management services. CityFleet is the City’s designated provider of acquisitions, maintenance, repair, and disposition services for all City owned vehicles and heavy equipment, except fire apparatuses. CityFleet also manages the City’s fueling resources and is responsible for designing and implementing the City’s transition to a fully green fleet by 2050. CityFleet is the largest municipal fleet in Oregon, with 4,000 heavy duty, medium duty, and light duty assets in its portfolio. Facilities Services oversees $1 billion of the City’s building stock, including the City’s highest-profile facilities, most public safety buildings, and most office space. In addition to facility maintenance and repair, Facilities Services oversees office space planning and moves, small capital projects, major reconstruction and rehabilitation projects, and long-range facility capital planning. Both CityFleet and Facilities Services provide daily support to the bureaus, and transition to 24/7 operations for inclement weather and other emergency events. Summary of Budget Decisions The following is a summary of budget decisions for BFF. Convert City Hall security guards from armed to unarmed and reduce blended downtown office space rental rate ($95,491). Terminate the month-to-month lease Facilities has with Water Bureau for swing space on the 5th floor of Portland Building and reduce the blended downtown office space rental rate ($1,011,521) . Eliminate the contracted security force at Facilities’ O&M Shop in NW Portland and reduce Facilities hourly rate ($170,000). Reduce janitorial services in buildings in the blended downtown office space rental rate program and reduce rental rate($261,000). Reduce CityFleet’s external materials and services budget and reduce Fleet vehicle rates ($180,000). Cut one Office Support Services III position and zero out funding for another position in CityFleet and reduce Fleet vehicle rates ($299,000). 422

Parent: Bureau of Fleet & Facilities