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Operations and Maintenance

Source: PDF pp. 428-429 ↗ · raw: 428 · 429

Breadcrumb: Service Area Summaries > City Operations > Bureau of Fleet & Facilities > Operations and Maintenance

City of Portland Fiscal Year 2026-27 Proposed Budget City Operations > Bureau of Fleet & Facilities > Operations and Maintenance Operations and Maintenance Budget Revenues by Fund 2023-24 Actuals 2024-25 Actuals 2025-26 Revised Budget 2026-27 Proposed External Revenues $1,189,791 $639,269 $92,384 $8,000 Facilities Services $1,189,791 $639,269 $92,384 $8,000 Operating Fund Internal Revenues $48,031,981 $47,868,059 $52,975,461 $54,942,671 Facilities Services $48,031,591 $47,868,059 $52,975,461 $54,942,671 Operating Fund General Fund $390 $0 $0 $0 Health Insurance $0 $0 $0 $0 Operating Fund Grand Total $49,221,772 $48,507,328 $53,067,845 $54,950,671 Program Expenses by Major Object Program expenses only include personnel, internal materials and services, external materials and services, and capital. 2023-24 Actuals 2024-25 Actuals 2025-26 Revised Budget 2026-27 Proposed Capital Outlay $6,928 $0 $0 $0 External Materials and $14,192,615 $11,367,487 $12,681,991 $12,707,385 Services Internal Materials and $3,114,588 $2,849,184 $3,139,934 $4,163,672 Services Personnel $3,715,820 $3,238,151 $5,745,882 $5,910,260 Grand Total $21,029,951 $17,454,822 $21,567,807 $22,781,317 Program Description and Goals Operations & Maintenance (O&M) is responsible for the maintenance, repair, and operation of BFF-owned facilities. O&M designs, administers and oversees inspections and preventive maintenance plans for BFF's fire and life safety systems, generators and uninterruptible power supplies, elevators, and automated control systems. The team also oversees contracted building support 428

City of Portland Fiscal Year 2026-27 Proposed Budget services, such as janitorial, landscaping, and pest management, and supports occupant use and enjoyment of BFF's facilities via meeting room management, event setup support, Council meeting support, and concierge-level support for elected officials and executives for their office spaces. Lastly, O&M is Facilities' “first line of defense” for BFF facility issues when inclement weather or other emergencies occur. O&M's work is critical to extending the life of BFF's assets through proper maintenance and repair, which in turn allows for cost- effective management. The KPIs that apply to these services include:

  • Average operations & maintenance (O&M) cost per square foot ($)
  • Average customer-requested work order turnaround time (days)
  • Change in average energy use intensity over the prior year average (%) Services Equity Impacts Facilities demonstrates its commitment to equity through compliance with all applicable laws and policies governing contract management of vendor-supported activities and administration of the Facilities' Maintenance Technician Apprenticeship program. Changes to Program There are no significant changes for FY 2026-27. 429

Parent: Bureau of Fleet & Facilities · PDF: pp. 428-429 ↗