Grants Management.

Source: PDF pp. 532-534 ↗ · raw: 532 · 533 · 534

Breadcrumb: Service Area Summaries > City Operations > Office of City Operations > Grants Management.

City of Portland Fiscal Year 2026-27 Proposed Budget City Operations > Office of City Operations > Grants Management Grants Management Budget Revenues by Fund 2023-24 Actuals 2024-25 Actuals 2025-26 Revised Budget 2026-27 Proposed External Revenues $0 $0 $2,024,943 $1,919,251 Grants Fund $0 $0 $2,024,943 $1,919,251 Internal Revenues $0 $0 $2,090,366 $2,179,905 General Fund $0 $0 $2,090,366 $2,179,905 Grand Total $0 $0 $4,115,309 $4,099,156 Program Expenses by Major Object Program expenses only include personnel, internal materials and services, external materials and services, and capital. 2023-24 Actuals 2024-25 Actuals 2025-26 Revised Budget 2026-27 Proposed External Materials and $0 $0 $33,939 $34,423 Services Internal Materials and $0 $0 $274,662 $286,488 Services Personnel $0 $0 $3,806,708 $3,778,245 Grand Total $0 $0 $4,115,309 $4,099,156 Program Description and Goals The Grants Management Division (GMD) is part of the City of Portland's Budget and Finance Service Area. The Grants Management Division comprises three specialized teams: • Incoming Grants Team • Outgoing Grants Team • Application Coordination Team The Grants Management Division, Incoming Grants Team plays a critical role in ensuring that federal, state and private grants are managed responsibly and in compliance with all applicable regulations. This team provides a range of services to ensure effective 532

City of Portland Fiscal Year 2026-27 Proposed Budget administration and oversight of grant awards. Key components and responsibilities include the following: • Regulatory Compliance • Award Management • Monitoring and Reporting • Financial Management • Risk Assessment and Management • Policy Development and Implementation • Audit Coordination • Continuous Improvement • Disaster Recovery damage collection coordination and federal reimbursement. • Emergency Operations Center Finance Team during federal declared disasters. The Grants Management Division, Outgoing Community Grants Team is essential in ensuring responsible management and adherence to City policies for outgoing grants from the City to the community. This team offers a variety of services to guarantee efficient administration and thorough oversight of the City's outgoing grant programs. Key components and responsibilities include: • Program Oversight • WebGrants Administration, Training, and Support • Policy Development and Compliance • Template Development • Technical Assistance for bureaus and grantees • Grant Opportunity Website for City grants to external grantees Services The Grants Management Division, Application Coordination Team (ACT) supports bureau- and office-led applications for grant funding, centralize and coordinate the City's pursuit of private, local, state, and federal funding opportunities. This team provides a range of services to ensure effective administration and oversight of grant applications and is the submitting authority for all City grant applications on behalf of the City of Portland. Key components and responsibilities include the following: • Support bureaus and offices on grant applications • Maintain database of current grant opportunities, applications, and awards • Provide grant writing support to bureaus • Conduct grant research for City priority needs • Provide expertise on sub-recipient awards and partnership guidance • Coordinate with grant and financial staff in the bureaus • Provide grant resources and training opportunities to bureau staff Equity Impacts With the continued implementation of the Grants Management System and the distribution of COVID response funds, the Grants Management Division supports Citywide goals of increasing economic opportunities and financial support to under-represented communities and culturally specific organizations. Changes to Program 533

City of Portland Fiscal Year 2026-27 Proposed Budget In FY 2025-26 the Grants Management Division added 2.0 FTE as part of a reallocation of resources from the Office of Public Safety to provide grant service and support to the Public Safety Service Area. This aligns with the City's transition to a more integrated and coordinated service model. Consolidating grant positions under the Grants Management Division enhances strategic alignment and fosters a culture of collaboration and consistency among grant professionals. 534

Parent: Office of City Operations · PDF: pp. 532-534 ↗