Printing & Distribution

Source: PDF pp. 482-483 ↗ · raw: 482 · 483

Breadcrumb: Service Area Summaries > City Operations > Bureau of Technology Services > Printing & Distribution

City of Portland Fiscal Year 2026-27 Proposed Budget City Operations > Bureau of Technology Services > Printing & Distribution Printing & Distribution Budget Revenues by Fund 2023-24 Actuals 2024-25 Actuals 2025-26 Revised Budget 2026-27 Proposed External Revenues ($125,634) $862,255 $993,200 $659,265 Printing & Distribution Services Operating ($125,634) $862,255 $993,200 $659,265 Fund Internal Revenues $4,364,292 $6,761,987 $7,300,407 $7,591,515 Printing & Distribution Services Operating $4,364,292 $6,761,987 $7,300,407 $7,591,515 Fund Grand Total $4,238,658 $7,624,242 $8,293,607 $8,250,780 Program Expenses by Major Object Program expenses only include personnel, internal materials and services, external materials and services, and capital. 2023-24 Actuals 2024-25 Actuals 2025-26 Revised Budget 2026-27 Proposed Capital Outlay $243,357 $0 $73,075 $96,044 External Materials and $1,303,254 $2,745,629 $2,896,147 $2,868,640 Services Internal Materials and $69,459 $1,074,292 $940,155 $921,796 Services Personnel $673,796 $1,650,609 $1,813,262 $1,722,699 Grand Total $2,289,866 $5,470,530 $5,722,639 $5,609,179 Program Description and Goals Printing and Distribution (P&D) provides professional production print service management and mail delivery services for City of Portland bureaus and several partner agencies. The program is comprised of three distinct services that include Duplicating Services, Distribution Services, and Copy Services. 482

City of Portland Fiscal Year 2026-27 Proposed Budget Copy Services provides and maintains more than 250 Multi-Function Devices (MFDs) used by City employees for individual office printing and small copy work. A Key Performance Measure (KPM) for Copy Services is the percent of black and white output over total output. The measurement is in accordance with P&D's effort to divert larger print work to duplicating services which lowers waste and costs to customers. Duplicating Services serves as the City's production print shop. A Key Performance Measure (KPM) for Printing & Distribution's Duplicating services is the annual number of service requests per FTE. Distribution Services maintains collection, sorting, and delivery services on behalf of bureaus and to community members living in Portland. Distribution Services also serves as BTS/Support Centers primary provider for technology delivery. Distribution staff assess performance and workload by the number of US mail pieces handled per team member. Services Provides tools and devices to enable office printing throughout City offices. Provides print shop customer services, pre-press services, production quality services. Provides digital and offset printing, bindery, digital scanning, and bulk paper purchasing. United States mail management, maintenance, and digitizing services Interoffice mail delivery and pick-up. Print shop order delivery Technology pickup and delivery E-recycling and collection. Deliveries to external customers including Multnomah County, Metro, and community outreach locations. Equity Impacts P&D is committed to the City of Portland's Core Values—Anti-racism, Communication, Collaboration, Equity, Transparency, and Fiscal Responsibility—through a variety of program initiatives that drive Technology Services' and the City's equity goals. P&D works to ensure that services are accessible to all customers. Changes to Program Rising costs of paper, equipment, and labor will continue to challenge P&D in FY 2026-27 as costs are structurally higher than pre- 2020 levels. A three percent to six percent annual paper cost increase is anticipated between 2026 and 2028. 483

Parent: Bureau of Technology Services · PDF: pp. 482-483 ↗