Asset Management

Source: PDF pp. 897-898 ↗ · raw: 897 · 898

Breadcrumb: Service Area Summaries > Public Works > Portland Parks & Recreation > Asset Management

City of Portland Fiscal Year 2026-27 Proposed Budget Public Works > Portland Parks & Recreation > Asset Management Asset Management Budget Revenues by Fund 2023-24 Actuals 2024-25 Actuals 2025-26 Revised Budget 2026-27 Proposed Internal Revenues $1,619,380 $1,491,067 $1,189,378 $1,262,161 General Fund $1,619,380 $1,491,067 $1,189,378 $1,262,161 Grand Total $1,619,380 $1,491,067 $1,189,378 $1,262,161 Program Expenses by Major Object Program expenses only include personnel, internal materials and services, external materials and services, and capital. 2023-24 Actuals 2024-25 Actuals 2025-26 Revised Budget 2026-27 Proposed External Materials and $227,193 $154,936 $108,696 $54,498 Services Internal Materials and $64,187 $76,851 $82,407 $70,037 Services Personnel $1,067,453 $1,113,099 $1,126,081 $1,137,626 Grand Total $1,358,833 $1,344,886 $1,317,184 $1,262,161 Program Description and Goals The Asset Management program (AM) strives to maximize return on investment and minimize risk in physical assets. PP&R stewards 15% of Portland's land area, including over $2.5 billion in community-serving, physical assets. The AM program applies best business practices for risk-informed management of nearly 12,000 acres of parkland (including 8,000 acres of natural areas), 156 developed parks, community centers, and hundreds of facilities, structures, and partner properties. The program advances compliance with City Policy FIN 2.19 and is leading establishment of a new PP&R work order system while also performing daily operational support—managing the current work order system, utility locate screening, and asset data application administration and decision support. Key responsibilities include leading the Capital Major Maintenance project selection process using likelihood and consequence of failure alongside demographic considerations. AM manages PP&R's Major Maintenance Backlog data by assessing, recording, and analyzing asset conditions on a five-year cycle, and then using the resulting information for data-driven decisions. In this way, the AM program illuminates PP&R's assets' condition and mitigates hidden risks systematically. 897

City of Portland Fiscal Year 2026-27 Proposed Budget The AM program also manages the PP&R's workspace program serving more than 800 FTE and over 50 staff-occupied building locations, including location planning, furniture re-use, relocation support, footprint optimization, coordination across the city, and business process development. Program outcomes include: winning over $20M in financial resources; establishing PP&R's Health, Safety, and Environment program, establishing and implementing the Energy Savings Performance Contracting program; facilitating an ongoing ADA program; strategically supporting Sustainable Future direction; pioneering an approach for urban natural area assessments; and saving millions through workspace optimizations. Services Asset management organizational development; Asset lifecycle planning; Asset and Capital Major Maintenance needs data management; Capital Major Maintenance Project prioritization; Work order system selection and administration; Work order current system workflow management; Natural and built asset assessments; Workspace planning & coordination; Utility locate coordination; Data system modernization; Technical drawing updates & management; Asset portfolio performance measurement; and Spatial analysis and Geographical Information System (GIS) mapping services Equity Impacts The Asset Management (AM) program detects, elevates, and addresses unintended service disparities across geography and population through a systematic, data driven approach. Infrastructure needs and work orders are evaluated to identify disparities using demographic data and Capital Major Maintenance projects. Capital projects are prioritized using a demographic index. By integrating equity considerations into lifecycle planning, investment strategies, and risk assessments, the program helps ensure that services and resources are allocated equitable citywide. Additionally, by documenting and clarifying standards and business processes, the program addresses decision-points that may have led to inequitable results, despite intent. For example, ongoing assessment work routinely 'catches' urgently needed repairs that have not been reported by the public. The Asset Management program leads implementation of the bureau's ADA plan, which focused on improving Title II compliance and improving accessibility across the City's Parks and Recreation system. Changes to Program In FY 2025-26, the AM program eliminated a Community Service Aide position which had coordinated workspace moves, furniture re-use, and workspace data management – which translates to staff performing their own workspace moves and inconsistent staff reporting location data. Additionally, an Office Support Specialist position was removed, resulting in an accumulation of unprocessed work order time data for seasonal workers and underreporting of performance metrics. 898

Parent: Portland Parks & Recreation · PDF: pp. 897-898 ↗