TL;DR (generated · confidence: high)

The Records program processes crime and investigative information through a Records Division and shared police records management system (RMS). FY 2026-27 proposes a $16.57M budget with internal revenues of $15.5M and external revenues of $1.065M. Personnel costs increase to $10.93M; capital outlay jumps to $1M. The program supports crime analysis, public records requests, and Open Data portal reporting. Equity impacts are positive through free victim reports and demographic data capture for bias tracking.

Key points (each cites a PDF page):

Total proposed budget for Records: $16,565,934 for FY 2026-27 (p. 705 ↗)
Personnel costs are largest expense at $10,928,147, increasing from $10,457,590 in 2025-26 (p. 705 ↗)
External revenues declining from $1,175,273 (2025-26) to $1,065,000 (2026-27) (p. 705 ↗)
Internal revenues increasing to $15,500,934, up from $15,266,037 in prior year (p. 705 ↗)
Capital outlay increases to $1,000,000 from $0 in 2025-26 (p. 705 ↗)
RMS is a shared system with regional police agencies for documenting and storing police activity data (p. 706 ↗)
Equity impacts include providing free police reports to victims and capturing demographic data (race, ethnicity, age, gender) for bias crime tracking (p. 706 ↗)
No changes to the Records program offer for FY 2026-27 (p. 706 ↗)

Amounts: $16,565,934 · $15,500,934 · $1,065,000 · $10,928,147 · $2,473,971 · $2,163,816 · $1,000,000 · $1,175,273 · Programs: Records Division · Police Records Management System (RMS) · Open Data portal · Public records requests · Parties: Portland Police Bureau · City of Portland

Records

Source: PDF pp. 705-706 ↗ · raw: 705 · 706

Breadcrumb: Service Area Summaries > Public Safety > Portland Police Bureau > Records

City of Portland Fiscal Year 2026-27 Proposed Budget Public Safety > Portland Police Bureau > Records Records Budget Revenues by Fund 2023-24 Actuals 2024-25 Actuals 2025-26 Revised Budget 2026-27 Proposed External Revenues $127,412 $371,818 $1,175,273 $1,065,000 General Fund $96,395 $173,529 $65,000 $65,000 Grants Fund $0 $159,083 $44,000 $0 Police Special Revenue $31,018 $39,206 $1,066,273 $1,000,000 Fund Internal Revenues $11,448,364 $14,187,161 $15,266,037 $15,500,934 General Fund $11,448,364 $14,187,161 $15,266,037 $15,500,934 Grand Total $11,575,776 $14,558,979 $16,441,310 $16,565,934 Program Expenses by Major Object Program expenses only include personnel, internal materials and services, external materials and services, and capital. 2023-24 Actuals 2024-25 Actuals 2025-26 Revised Budget 2026-27 Proposed Capital Outlay $75,241 $5,442 $0 $1,000,000 External Materials and $2,653,314 $2,506,376 $3,465,478 $2,473,971 Services Internal Materials and $1,840,662 $1,790,961 $1,718,726 $2,163,816 Services Personnel $8,743,153 $9,320,556 $10,457,590 $10,928,147 Grand Total $13,312,369 $13,623,335 $15,641,794 $16,565,934 Program Description and Goals The Records program processes and provides access to information about reported crimes and subsequent investigative activity. This program consists of the Records Division and the administration and management team for the police records management system (RMS) currently shared with regional police agencies. The Records program provides valuable accessibility to the Bureau's data for multiple applications, internally and externally. Internal service provision allows for analysis of reported crime data, and records processing makes information available to respond to public records requests. 705

City of Portland Fiscal Year 2026-27 Proposed Budget The RMS program stores police records and provides the ability for Police Bureau and partner agencies to search for specific information to assist officers and investigators. A law enforcement RMS is essential to the basic operation of any police agency. It is where data from police activities are documented and stored. That data can be accessed by authorized users for law enforcement purposes and the raw data from the system can be utilized to determine trends and assist leadership to make decisions on where resources are needed. Information from the system can be made available to the public via a public records request, and the Bureau regularly publishes reports with RMS data through its Open Data portal. Services Public information; records management Equity Impacts Public records requests are entered through the City's online portal. Recognizing all citizens do not have computer access or computer literacy, various police facilities are equipped with other means by which citizens can request reports. In providing victims copies of their police reports at no cost, a monetary burden has been lifted from this population. With this implementation, the equity impacts of this program are positive for all communities, including communities of color and people with disabilities. The RMS is able to capture robust demographic information (race, ethnicity, age, gender) as well as information related to bias crimes. That information in turn drives much of the demographic reporting on our open data portal. Changes to Program There are no changes to the Records program offer for FY 2026-27. 706

Parent: Portland Police Bureau · PDF: pp. 705-706 ↗