10 — Budget Note to Direct Oversight of External Materials and Services Reduction (Vote Passed)

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Breadcrumb: Councilor Green > 10 — Budget Note to Direct Oversight of External Materials and Services Reduction (Vote Passed)

June 11, 2025 • Update Attachments A-H as needed to reflect this change. Green 10 - Budget Note to Direct Oversight of External Materials and Services Reduction (Vote Passed) To guide the implementation of the 2 percent reduction to External Materials and Services (EMS), Council directs the City Administrator to prioritize eliminating expenditures that reflect contract bloat, excessive consulting, and overreliance on external vendors for functions that could be fulfilled by City staff. Reductions should target high-cost, low- justification projects (e.g., luxury materials transport or redundant advisory services). Cuts should not come at the expense of union-represented positions or collectively bargained contracts. Further, Council directs that the 2 percent EMS cut to “Other Revenue” in Portland Parks and Recreation, an estimated savings of $377,235, shall be allocated to increase Parks and Recreation program expenses by the same amount to restore funding for Community Centers, Aquatics, the Portland Tennis Center evening hours, and Alternative Community Service. To ensure transparency and alignment with Council values, the City Administrator shall provide written updates every six weeks through the end of FY 25/26. Each update must identify affected contracts, quantify projected savings, assess impacts on service delivery and internal staffing capacity, and describe efforts to safeguard union work. This oversight framework ensures that cuts reinforce long-term fiscal responsibility while preserving workforce integrity and public service continuity. Green/Morillo 11: Budget Note to Require Transparency in City Staffing Supported by Portland Clean Energy Fund Resources The Portland Clean Energy Fund (PCEF) was established to invest in community-led initiatives that advance environmental justice, economic opportunity, and climate resilience. As PCEF has grown in both scope and funding, it has increasingly supported staffing within City government to administer, coordinate, or indirectly support related initiatives. However, the full extent and nature of this support have not been comprehensively documented or publicly reported in a consistent format, limiting the Council’s ability to understand how PCEF dollars are being utilized within City operations. To ensure transparency, uphold public trust, and facilitate informed oversight, this Budget Note directs the City Administrator to coordinate with the Portland Clean Energy Fund 23

June 11, 2025 Committee and relevant bureaus to prepare a comprehensive accounting of PCEF- supported staffing across City government. This accounting should: Identify All Positions Funded with PCEF Dollars: Clearly list all current and proposed City positions, on-going and one-time, partially or fully funded by the Portland Clean Energy Fund, including job titles, bureau assignments, and funding amounts. Clarify the Purpose and Scope of Work: Provide a description of the functions and responsibilities of each PCEF-funded position, including how the position advances PCEF’s goals or programmatic mandates. Differentiate Between Direct and Indirect Support: Distinguish between staff roles that are directly responsible for PCEF implementation and those funded to support broader city initiatives that are only partially aligned with PCEF objectives. Track Funding Changes Over Time: Include a retrospective summary of PCEF staffing allocations over FY 24/25 and FY 25/26 to identify growth trends and shifts in allocation strategy. Assess Oversight and Alignment: Evaluate whether current staffing arrangements maintain appropriate oversight by the PCEF Committee and align with the original voter-approved mission and equity commitments of the Fund. The City Administrator shall present a written report to City Council and the PCEF Committee no later than October 15, 2025, including any recommendations for improving transparency and governance in the use of PCEF funds to support City staffing. Green 12: Budget Note for Anti-Displacement Task Force (Vote Passed) Motion to Amend Attachment D and add a budget note regarding the Community and Economic Development Service Area, as follows: • Explore funding opportunities within the next 6 months for the next steps for the Anti- displacement Action Plan, starting with the cost to establish a community-led task force to monitor and guide anti-displacement strategies in our economic development and housing work. The task force would focus on housing in its first year. 24

Parent: Councilor Green · PDF: pp. 23-24 ↗